Stop Using Gmail - Set Up Your Business Email

It is too easy to set up a branded email, so retire your gmail address asap!

Here are the step-by-step directions for someone to create a branded email using Google Suite (now known as Google Workspace):

1. Set Up Google Workspace

• Go to Google Workspace and sign up for the service.

2. Purchase or Connect a Domain

• If you already own a domain, select "Yes, I have one I can use" and enter your domain name.

• If you don't own a domain, Google Workspace will allow you to purchase one during setup. Choose a domain name that aligns with your brand.

• Follow the verification process by updating your DNS records through your domain provider (Google will give detailed instructions based on your provider).

3. Create a Branded Email Address

• Once your domain is verified, you can now create your first branded email.

• Choose an email username (e.g., yourname@yourbusiness.com).

• Create a secure password.

• Complete the setup process to activate your branded email.

4. Customize Your Email Settings

• Log in to Google Workspace Admin Console using the email address you just created.

• Navigate to Apps > Google Workspace > Gmail to set up any necessary custom settings (e.g., signature, filters, forwarding).

5. Add a Professional Email Signature

• Open your Gmail inbox.

• Click on the gear icon in the top right corner, then select See all settings.

• Scroll to the "Signature" section and create a branded signature that includes your:

  • Name

  • Job title

  • Company logo

  • Contact information (website, phone number, etc.)

  • Social media links (optional).

• Click Save Changes.

6. Set Up Email Forwarding and Filters

• Still in the Gmail settings, navigate to the Forwarding and POP/IMAP tab.

• Set up forwarding rules if needed or customize filters to prioritize and organize incoming emails.

7. Enable Google Workspace Features

• In the Google Admin Console, enable additional features like Google Drive, Calendar, and Google Meet.

• Customize access levels for your team or other collaborators, if applicable.

8. Test Your Email

• Send a test email to ensure that everything is working correctly and that your branding (email address, signature) is visible and professional.

9. Add Users (if needed)

• If you have a team, go back to the Admin Console and click on Users.

• Add users by creating new branded emails for each team member (e.g., teamname@yourbusiness.com).

10. Optimize Your Google Workspace for Branding

• Customize your Gmail theme or use an add-on like “Gmelius” to create email templates that match your brand.

• Regularly update your email signature and branding materials to ensure they reflect any changes to your business (new logo, website updates, etc.).

By following these steps, you’ll have a fully branded email setup using Google Workspace, ensuring professionalism and consistency in your business communications.